Administrative assistant W/M

  • published on 10/17/22

  • Schaumburg

  • As soon as possible

  • Permanent contract

  • Sedentary job

  • Full time, 40 hours per week, Benefits, 401k, PTOS.

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We are PRODEVAL CORP, a company working in the treatment and upgrading of Biogas from the Anaerobic Digestion of organic waste.

An independent and human-sized company, we provide our clients with tailored solutions for Biomethane production and distribution.

Leader on the French market we are now coming on the US market with the will to be successful too!


Missions

General administrations

  • Manage reception of the office (fielding telephone calls, receiving and directing visitors and clients, managing the general email inbox …)
  • Employees travel management (agenda, booking hotel, flights, car rental, …)
  • Meeting and/or event organization,
  • Taking meeting minutes,
  • Dashboards follow-up,
  • Ensure staff has the proper training, clearances according to their position.

Assist North American Sales service

  • Taking over inbound calls and get specific information (contacts & project) to be passed on to sales person in charge
  • Managing inbound RFQ emails of Prodeval Corp email box to be forwarded to sales persons in charge
  • Preparing Prodeval’s standard offers based on sales information to be shared by sales person
  • Participating to the CRM processes: filling out CRM opportunities, attaching inbound emails & sales offers, creating tasks for sales person in charge, be the guarantor of CRM data quality.
  • Ensuring documents standardization update in close relationship with Headquarter Back Office and North American Operation services.

Assist in the office and facility management

  • Administrative contracts follow up (utilities, electricity, insurances, printer leasing, vehicles leasing, garbage …)
  • Administrative and IT furnitures supply and follow-up
  • PPE supply and good condition
  • Cleaning of the premises

Assist the North American Project Management team

  • Scheduling intervention on site for Prodeval employees, contractors, subcontractors, suppliers, …
  • Supply chain support: follow up with supplier the order status, delivery status, acknowledge the reception of the goods at the premises
  • Document preparation

Conditions & Qualifications

CONDITIONS:
To start mid-November
Located in Schaumburg,
Full time, 40 hours per week
Benefits, 401k, PTOS.

QUALIFICATIONS:
Previous experience as a generalist assistant
High-level proficiency in Microsoft Office suite of products.
Strong interpersonal skills and positive demeanor
Demonstrated ability to communicate effectively
Demonstrate ability to write and redirect correspondences Strong ability to offer suggestions to improve processes.
If you speak a second language (Spanish), this is an advantage.

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